Services

• Develop, recommend and implement a business Plan which includes objectives, policies, and strategic approaches.
• Develop time lines and an action schedule which supports the approved business plan.
• The business plan as well as the time line/action schedule will be submitted to the Association for review and approval.

• Manage exhibit space and sponsorship sales.
• Develop and implement exhibit rules & regulations to comply with industry and the Association’s standards.
• Develop sponsorship opportunities.
• Create an exhibit floor plan and assure compliance with all fire, utility and building codes, and regulations as well as distribute to all required parties.
• Conduct booth assignments.
• Receive and process applications for exhibit space and create confirmation for booth assignments.
• Submit exhibit requirements to all subcontractors. Coordinate and provide exhibitor service manual to all exhibitors and appropriate vendors.
• Provide exhibitor/sponsor listings and product descriptions and format for inclusion in appropriate publications, (i.e. Final Program, etc).
• Produce sales call reports and provide summary of progress and trends.
• Prepare sales, marketing, management and financial reports for Association meetings.
• Develop and produce an on-line exhibitor/sponsor evaluation.

• You are planning a business event in the Middle East– we appreciate your decision to come to us! For every planned program we offer respective, tailor-made solutions:
  • Welcome logistics
  • Transportation
  • Housing
  • Culture- and leisure activities
  • Sightseeing & more
  • Games and Teambuilding
  • Luncheons and Dinner, Galas, (Cocktail-)Party’s

  We also design and produce complete themed programs; our focus therein lies on creativity and originality. We are permanently striving for new „hot spots“ (event locations, restaurants, etc.), young artists, innovative Ideas for Incentives as well as for social programs.

• Prepare a detailed budget supported by sales policy.
• Generate invoices, record and process payments.
• Manage bank accounts and cash flows, taxes, invoices and payments
• Prepare post-conference financial report
• Report regularly on financial status

Save you time and money by processing registrations and managing payments online, without the need for any additional software purchase or installation. We’ll manage your online registration so that it’s easy.   All of our registration solutions come with services designed to make your event run smoothly:

• Custom online registration website
• Secure PCI compliant system
• Automatic confirmation within 24 hours
• Flexible, real-time reporting
• Payment processing and financial reporting
• Registration Packets

Ensure the guest arrival process runs smoothly by using Pure-Spot’s on-site tools. Any computer connected to the Internet can function as a self-service, on-site kiosk to register and check in attendees.

• Use Kiosk Mode Functionality Use kiosk mode to register attendees as they arrive
• Create Event Name Badges with Bar Codes
• Run real-time reports and print name badges to help facilitate and manage events of all sizes.
• Check in attendees live on-site via your staff
• Employ self-registration on-site kiosks on which a walk-in or a registrant could check-in, make payment and produce a badge.
• Print session attendee lists, individual name badges and event sign-in sheets on-site
• Assign unique bar codes to name badges to track or limit attendance and for lead retrieval
• Collect and process live credit card payments securely.
• Produce and easily distribute personal agendas, confirmations, and invoices
• Modify registration details on the fly and run up-to-the-minute reports as needed
• Mark no-shows to your event; run a no-show report and send an email to encourage no-shows to attend your next event
• Access real-time reports on-site (e.g., meal selections for dinner, rooming lists for hotel, etc.)

• Support the Scientific Committee
• Co-ordinate the speakers’ program
• Manage all aspects of abstract handling (on-line abstract handling and/or paper abstract handling, reviewing process, production of an abstract publication, etc.)
• Handle program management (planning of sessions, overall logistics related to the contents of the conference program, production of a program overview, etc.)
• Verify CME accreditation

• We focuses on getting clear vision on what you’re doing before we start through;
  • Know what you’re doing
  • Know what the site needs to do
  • Know what the site’s visitors want
  • Get a good picture of the personality and style of the web site
  • Sketch out highly successful scenarios
  • Organize views into a site map
  • Sketch the essential features & look
  • Map your visitors’ attention
  • Arrange the visual elements to work together

• Build and house information on congress web site using the Association’s website format and branding.
• List the conference website and basic details in the conference directories.
• Promote conference at related meetings websites nationally & worldwide.
• Use the social Media to promote the congress website and attract delegates.
• Develop a prospect list, provide database management and report market survey.
• Develop, produce, e-mail and analyze a post-show exhibitor/sponsor survey/evaluation.
• Design, produce and circulate the exhibitor/sponsorship prospectus including web based promotions.
• Design, produce and circulate additional direct and electronic promotional pieces. D
• evelop, supervise and conduct a telemarketing program for exhibit sales.

• Administration of Society and members
• Consultancy in constitutional matters
• Database maintenance and collection of membership fees. A separate Society Bank Account is opened to record and keep track of all Society Income and Expenses
• Assistance in organizing board meetings, including travel arrangements
• Day-to-day correspondence with members and various committees
• Supplier Management

• Support the scientific committee to finalize the Accreditation for the conference program (i.e. AACME) to complete the documents that should be submitted by the provider for review as a part of the accreditation process which contain:
  • Accreditation form.
  • CME/CPD Provider Declaration on Disclosure Form: will be submitted along with CPD accreditation form.
  • The agenda of the program including registration, break and discussion time.
  • Outline of the program.
  • The resume of the speaker(s).
  • Presentation/ Speaker Declaration Form: should be filled by the speaker for each presentation in the event.
  • All presentation slides.
  • Application fees: all accreditation requests are subjected to processing fees. For details, please click here.
  • Copy of the approval letter is required if the event is accredited by other organizations or accreditation body.
  • Copy of the brochure, leaflet, flyer and invitation if available.

• Support the scientific committee to finalize the Accreditation for the conference program (i.e. AACME) to complete the documents that should be submitted by the provider for review as a part of the accreditation process which contain:
  • Accreditation form.
  • CME/CPD Provider Declaration on Disclosure Form: will be submitted along with CPD accreditation form.
  • The agenda of the program including registration, break and discussion time.
  • Outline of the program.
  • The resume of the speaker(s).
  • Presentation/ Speaker Declaration Form: should be filled by the speaker for each presentation in the event.
  • All presentation slides.
  • Application fees: all accreditation requests are subjected to processing fees. For details, please click here.
  • Copy of the approval letter is required if the event is accredited by other organizations or accreditation body.
  • Copy of the brochure, leaflet, flyer and invitation if available.